2 methods to collaborate with others in your presentations-Part I

Many presentations are collaborative efforts and maybe you have discovered that putting your comments inside an email and attaching the newest version from the PowerPoint file gets confusing fast. Here are a few issues with that method :

There will be multiple versions from the file all during the place

It’s hard to understand who has got the newest version

It’s hard to understand which edits are approved and which aren’t

Many people open the file from inside the email (you need always save it within your computer first ), make changes, after which can’t discover the file

If you’ve been in collaboration hell, here is Part I of two methods that might help.

Lots of individuals would as a Track Changes feature in PowerPoint, such as the one in Microsoft Word. But thus far, it doesn’t exist. But there are two features that you should use that you should use instead to collaborate with others. Actually, the next one comes close to some Track Changes features, inside a roundabout way.

Add comments to a presentation

This really is how the Comments section from the Review tab looks in PowerPoint 2013. Comments give a way that you can add your opinion or suggest changes. Upon the Review tab, click New Comment to open a text box, either upon the slide (PowerPoint 2007 and 2010 ) as well as an activity pane (PowerPoint 2013 ). Type your comment and press Enter. A brand new feature of PowerPoint 2013 is others can answer comments, so that you could produce a conversation. Comments will entertain initials or perhaps your photo, if you’re employing a Microsoft account. It is simple to move from comment to comment and in fact, you are able to delete comments.

Here’s a brief comment conversation in PowerPoint 2013.

In case a comment is collapsed or just simply shows being an icon, double-click it to display it.

Compare 2 presentations

The Compare feature allows you to compare 2 presentations. For instance, you‘ll have a presentation in your computer after which send a copy of them to another person to review. That individual will make changes and return it for you. The Compare feature shows you the differences involving the 2 presentations. Follow these steps :

1. Save your presentation in your computer. You’ll compare this presentation with the one which your colleague changes.

2. Send the presentation to some colleague. In case you attach it for an email, this process creates a copy. You may also post the presentation to some shared location, for example your OneDrive storage. If so, you’ll got to provide a colleague the link towards the presentation and provides editing permission. Inside the email or link notification, ask your colleague in order to make suggested changes and return it for you with another name (for example v2 at the conclusion from the file name ).

3. Once the changes are done, open your original presentation and choose Review tab, Compare.

4. Inside the Choose File to Merge with Current Presentation box, navigate towards the changed presentation and click Merge. The Revisions panel opens, listing the slide and presentation changes. 

(Changing the theme or adding a slide could be presentation changes. ) You’ll also see an icon on the changed slide showing the alterations, as you observe here. This really is as near Track Changes as possible fall into PowerPoint.

5. To accept a change, check the checkbox in front of them. When text was replaced, you have to check both the insertion and also the deletion. In case you don’t accept a change, the presentation stays as is requried to be made by your computer.

Inside the next blog post, I’ll discuss a method to collaborate in real-time having a colleague, by using the online version of PowerPoint.

Meanwhile, leave a comment to talk about the way you collaborate on PowerPoint presentation files